We're Hiring!

Position(s) available: 

Office Coordinator

Knoble Engineering is seeking a proactive and detail-oriented Office Coordinator to oversee daily office operations, assist with engineering documentation, and support various administrative needs. This role involves maintaining efficient workflows, managing office supplies, and, if interested, contributing to marketing and content creation efforts. The ideal candidate will foster a positive environment for both clients and team members while ensuring smooth and effective office functions. Engineering knowledge and familiarity with AutoCAD are a plus.

Key Responsibilities:

Administrative & Office Management:

- Schedule appointments, answer phone calls, and handle customer inquiries, ensuring a professional and responsive experience.

- Establish and implement office procedures and workflows to optimize efficiency.

- Maintain files, records, and an effective filing system to support team needs.

- Monitor office expenditures, manage contracts (service agreements), and oversee vendor relationships.

- Oversee and direct office staff as needed to ensure productivity. 

Inventory & Supply Management:

- Order office and project materials, assist project managers with inventory management, and manage vendor relationships.

- Track office supply levels and place orders as necessary.

Support for Engineering & Project Teams:

- Assist with the development and preparation of engineering reports, documents, and project files.

- Update files, report business expenses, and assist project managers with administrative tasks.

- Redirect calls, disseminate correspondence, and schedule meetings.

Marketing & Content Creation (Optional):

- Assist in creating online content, brochures, and other marketing materials.

- Submit content for social media channels and website updates to enhance the company’s digital presence.

Event Coordination & Client Interaction:

- Organize and lead office events, including birthdays, Summer Fridays, and team-building activities.

- Greet and assist visitors upon arrival, providing a warm and welcoming environment.

General Maintenance & Upkeep:

- Ensure the office premises are clean and well-maintained, coordinating repairs as necessary.

- Address general upkeep needs and troubleshoot minor issues.

Qualifications:

- Proven experience in an administrative or office coordination role.

- Proficiency with QuickBooks or similar software.

- Strong organizational, multitasking, and communication skills.

- Familiarity with engineering concepts and AutoCAD is a plus.

- Experience with content creation, social media, or marketing is a plus, but not required.

- Familiarity with DocuSign and digital document management.

What We Offer:

- A collaborative and supportive work environment.

- Opportunities for professional growth within the company.

- A role that allows you to contribute meaningfully to company operations and team morale.

- Potential hybrid and flexible schedule options. 

Pay: $18-22/hour

30-40 hours per week

If you're interested in one of our open positions, start by applying here and attaching your resume.